Smart appointment, visitor & meeting management
Every visit. Every meeting. Every action — connected.
MEETRA™ simplifies appointments, visitor entry, secure check-in, meetings, resolutions and follow-up actions in one connected platform — built for government offices and corporate teams alike.
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One connected platform for the whole visit
MEETRA keeps every stage of a visit or appointment — from the first request to the final follow-up action — in one place, so nothing has to be re-typed or chased over email.
Appointment scheduling
Capture visitor and purpose details once, then confirm, reject or reschedule in a couple of taps.
Digital visitor pass
A secure, tokenised QR pass is issued automatically the moment an appointment is confirmed.
Reception check-in
Reception scans the pass, the server validates it instantly, and the host is notified.
Visitor management
See who's expected, who has arrived and who is checked in — for one office or many.
Meeting records
Log discussion notes and participants against the appointment they belong to.
Resolution & outcome
Record what was decided, with a full, auditable history of every change.
Action follow-up
Turn meeting outcomes into owned, due-dated actions that don't get lost.
Business directory
A private contact book of every organisation and person your team has met.
OCR contact capture
Scan a business card, verify the extracted details, then save — nothing is auto-added.
Reports
Appointments, visitors, meetings and actions, filterable and exportable in a click.
How MEETRA works
One continuous, connected flow — from the first request to a closed action — visible to everyone who needs to see it.
Appointment
Request is logged with purpose and person to meet.
Confirm
PA/PS or host confirms, rejects or reschedules.
Digital pass
A secure QR pass is issued to the visitor.
QR check-in
Reception scans and validates at arrival.
Meeting
Host is notified and the meeting takes place.
Resolution
Discussion and outcome are recorded.
Action
Follow-up is assigned with an owner and due date.
Check-out
Visit closes and joins the full history.
A business directory that builds itself
Every visitor and organisation MEETRA meets can be kept in a private directory — searchable, de-duplicated, and linked to its full visit and meeting history.
Quick search and duplicate detection when adding a new contact or organisation.
Scan a business card, review the extracted fields, and save — nothing is added without verification.
Private to your organisation by default. Nothing is shared or published without explicit, field-level consent.
One engine, configured to your organisation
MEETRA doesn't fork its codebase per industry — every sector runs on the same reliable core, set up for how your teams actually work.
Government offices
PA/PS-led scheduling for officials, with a clear confirm/reject/reschedule trail.
Corporate offices
Reception check-in and host notifications across single or multi-office teams.
Factories & industrial units
Vehicle and visitor entry tracking for gates, plants and contractor visits.
Hotels & hospitality
Guest and vendor appointment scheduling tied to specific staff and departments.
Educational institutions
Parent, vendor and official visits with a clean digital pass at the gate.
Associations & societies
Group and delegation appointments with member lists and common resolutions.
PSUs & other organisations
The same core engine, configured to each organisation's structure.
Government
Built for how a PA/PS office actually runs
Appointment administration stays with the PA/PS, so the officer they support is only ever brought in for the meeting itself — not the scheduling.
- Create, confirm, reject or reschedule on behalf of the official
- Track visitor arrival and check-in without leaving the desk
- Record the meeting resolution and assign the follow-up action
Corporate
A calmer front desk, from gate to meeting room
Reception gets a single validated scan instead of a phone call, and hosts get notified the moment their visitor checks in.
- One QR scan validates the visit, the visitor and the time window
- Hosts are notified automatically — no manual phone calls
- Every visit rolls up into reports by office, department or host
Security and privacy, by default
Government and corporate customers trust MEETRA with sensitive visit information — so protecting it isn't an add-on.
Tenant isolation
Every record is scoped to your organisation. Isolation is enforced on the server, not just in the interface.
Tokenised QR passes
Visitor passes carry a random secure reference, never raw personal data — validated online at every scan.
Private by default
Your business directory stays private to your organisation. Nothing is published without your explicit consent.
Full audit trail
Logins, approvals, check-ins and record changes are all logged and available for review.
Plans that grow with you
Start free on a single office. Add modules as your organisation grows — pricing is confirmed with your account team based on offices, users and modules you enable.
Basic
For a single office getting started
- Appointments & digital pass
- Reception check-in / check-out
- Meeting & resolution records
- Action follow-up tracking
Professional
For growing teams across offices
- Everything in Basic
- Multi-office & department routing
- Business directory with OCR capture
- Reports & audit logs
Enterprise
For government and large organisations
- Everything in Professional
- Custom branding & advanced notifications
- API access & integrations
- SSO-ready architecture
See MEETRA on your own visits, in minutes
Walk through a sample office, or set up a real trial tenant for your team — no card required.
Frequently asked questions
No. Visitors receive a secure link or QR pass for their specific visit only — no login, no app install required.